Q1. Why is the AGM being delayed?
The independent audit and valuation processes for three financial years (2023, 2024, 2025) are still being finalised. These steps are carried out by external specialists and are outside of our direct control.
Under our Trust Deed, the audited accounts must be complete before a formal AGM notice can be issued. Deferring ensures we meet those legal requirements and maintain full transparency with our iwi.
Q2. Is there a problem with the finances or audit?
No. The work is progressing as planned, just taking longer than expected due to timing and workload across multiple financial years.
The deferral is about timing and process, not about performance or concern with financial integrity.
Q3. Why can’t the AGM be held without the audit?
The Trust Deed requires audited financial statements to be completed before an AGM notice is issued.
Holding an AGM without them would breach compliance and undermine confidence in the information presented.
Q4. What happens now?
We will continue to keep our iwi informed through regular communications, including our quarterly pānui, which will share updates on the organisation’s mahi and key kaupapa. Once all audits are completed and verified, the AGM date and agenda will be confirmed publicly.
Q5. When will the AGM be held?
The AGM will be held early in 2026, once all verified audit information is ready. The confirmed date and agenda will be shared publicly in January.
Q6. Why not hold the AGM without the audit?
The Trust Deed requires audited financials to be completed before issuing a formal AGM notice. Holding the meeting without them would breach compliance and risk trust in the accuracy of information presented.
Q7. Doesn’t the Trust Deed say the AGM must be held within 6 months of balance date?
Yes – the Trust Deed requires that the Rūnanga endeavour to hold an AGM no later than six months after the end of the financial year, and in any event, no more than 18 months after the date of the last AGM.
Given the current timing of the independent audit and valuation work – which is outside of our direct control – holding the AGM this calendar year would risk non-compliance with the requirement that audited financial statements must be completed before the AGM notice is issued.
By deferring the AGM to early 2026, we remain fully within the 18-month window set out in the Trust Deed, and ensure all audited information is complete, accurate, and compliant before presentation to iwi members.
Q8. How does this affect NgāiTakoto’s operations?
It doesn’t. All business units and kaupapa continue as planned. The deferral simply shifts the formal reporting date to ensure iwi are presented with a complete and verified picture of our finances and progress.
Q9: What about elections, when will these be held?
Elections will take place at the 2026 AGM. Whāia Legal advised allowing enough time after the Restated Trust Deed was ratified in August 2025 to properly set up the full election process required under the new Deed.
Q10. Why aren’t elections happening sooner?
The Restated Deed introduces new requirements for nominations, eligibility, voting, postal/electronic processes, and the setup of the Chief Returning Officer. These must all be put in place properly before the First Election can legally run.
Q11: What does this mean for current Trustees?
Under the Restated Deed, all current Trustees’ terms end at the First Election (the 2026 AGM).
This is a full reset so that the Board can be re-elected under the new rules, including the new rotational system.
Q12: Can current Trustees stand again in 2026?
Yes. Any Trustee who is still eligible under the Deed can stand again at the 2026 First Election, unless they have already served three consecutive terms (nine years).
Q13. What should iwi members do now to prepare for elections?
Check that your registration details are correct, including your Primary Marae, so you’re eligible to vote once the 2026 election process opens.